Remote Administrative/Office Assistant Job at EcoWay Voyagers, San Diego, CA

  • EcoWay Voyagers
  • San Diego, CA

Job Description

Job Title: Remote Administrative/Office Assistant

Company: EcoWay Voyagers

Location: Remote

Job Description:

As a Remote Administrative/Office Assistant at EcoWay Voyagers, you'll play a crucial role in supporting the smooth functioning of our administrative operations. Working remotely, you'll assist with a variety of tasks to ensure that our office runs efficiently and that our team members have the support they need to excel in their roles. Your responsibilities will include:

  1. Data Entry and Management: Accurately entering and updating data in our systems, including client information, bookings, and financial records, to maintain organized and up-to-date databases.
  2. Document Preparation: Assisting with the preparation and formatting of documents, presentations, reports, and other materials, ensuring consistency and professionalism in all communications.
  3. Email and Correspondence: Managing email correspondence, responding to inquiries, forwarding messages to appropriate team members, and maintaining an organized inbox.
  4. Calendar Management: Coordinating schedules, scheduling meetings, and managing appointments for team members, using calendar software and ensuring that all conflicts are resolved promptly.
  5. Travel Coordination: Assisting with travel arrangements, including booking flights, accommodations, transportation, and activities for team members and clients, while adhering to budgetary constraints and sustainability criteria.
  6. Office Supplies and Equipment: Ordering and maintaining office supplies, equipment, and inventory, ensuring that all necessary items are available and in good working condition.
  7. General Administrative Support: Providing general administrative support to team members, including filing, copying, scanning, organizing documents, and handling ad-hoc tasks as needed.


  1. Remote Work Flexibility: Enjoy the convenience and flexibility of working from home, allowing for a better work-life balance and eliminating the need for commuting.
  2. Professional Development: Opportunities for learning and growth, including exposure to various aspects of administrative operations and access to training resources and development programs.
  3. Positive Work Environment: Join a supportive team of professionals who are passionate about sustainable travel and making a positive impact on the world.
  4. Impactful Work: Contribute to the promotion of responsible tourism and environmental conservation by supporting eco-friendly travel initiatives and sustainable business practices.
  5. Competitive Compensation: Receive a competitive salary with potential performance-based bonuses and incentives.
  6. Benefits Package: Access to company benefits such as health insurance, retirement plans, and other employee perks.
  7. Career Advancement: Opportunities for career advancement within the company as you demonstrate proficiency and contribute to the success of our administrative team.


  1. Organizational Skills: Strong organizational abilities to manage data, documents, schedules, and office supplies efficiently.
  2. Communication Skills: Excellent communication skills, both verbal and written, to interact with team members, clients, and external partners professionally and effectively.
  3. Tech Proficiency: Comfortable using email, calendar software, document processing tools, and other digital platforms to perform administrative tasks and support office operations.
  4. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and correspondence.
  5. Problem-Solving Abilities: Strong problem-solving skills with the ability to identify issues, find solutions, and address challenges independently.
  6. Adaptability: Ability to adapt to changing priorities, handle multiple tasks simultaneously, and thrive in a fast-paced, remote work environment.
  7. Team Player: Collaborative mindset with the ability to work effectively as part of a team and support colleagues in achieving common goals.

If you're organized, detail-oriented, and passionate about supporting administrative operations in a remote setting, we invite you to join our team as a Remote Administrative/Office Assistant at EcoWay Voyagers. Apply now to be part of our mission to create memorable and environmentally conscious travel experiences for our clients.

Job Tags

Full time, Work from home,

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